JOB DESCRIPTION: To lead and direct the Management Committee in the day-to-day management of the charity

RESPONSIBILITIES:

1 To chair the management committee of BDCSG.

2 To attend the trustee board as an ex officio member.

3 To lead and direct the Management Committee in the day-to-day management of the charity.

4 To have oversight of the current Actions list and ensure that actions are being owned and progressed by the appropriate volunteer(s).

5 To have oversight of current issues, and potential risks to the Charity, and ensure that they are being addressed by the appropriate volunteer(s).

REPORTS TO: Trustees

 The following roles report to the Chair:

• The VC
• The Treasurer
• The Secretary
• PR Coordinator

JOB DESCRIPTION: To support the Chair to lead and direct the Management Committee in the day-to-day management of the charity.

RESPONSIBILITIES:

1 To chair the management committee of BDCSG when the Chair is unavailable.

2 To attend the trustee board as an ex officio member.

3 To support the Chair to lead and direct the Management Committee in the day-to-day management of the charity.

4 To have oversight of the current Actions lists, and ensure that they are being owned and progressed by the appropriate volunteer(s).

5 To have oversight of current issues, and potential risks to the Charity, and ensure that they are being addressed by the appropriate volunteer(s).

REPORTS TO: Chair of Management Committee

The following roles report to the Vice Chair:

• Scheduling Co-ordinator
• Driver Representative
• Patient Advocate

Facilities Manager

JOB DESCRIPTION: To ensure that charity law, and regulatory requirements of reporting and public accountability are complied with. To ensure that all meetings comply with the requirements of the governing document.

RESPONSIBILITIES:

1 To Act as ex officio member of trustees and attend all appropriate meetings.

2 Dealing with official paperwork.

3 Ensure insurance is dealt in a timely fashion.

4 Keep minutes and records of meetings and decisions.

5 Ensure volunteer records e.g. DBS checks etc. are up to date.

6 Ensure volunteer member details are up to date.

7 Attend and provide reports to Management Committee

8 To monitor enquiries to the “info@” email address and ensure that they are passed to the appropriate volunteer(s).

9 Ensure that “Thank You” letters are sent when appropriate.

REPORTS TO: Chair of Management Committee and Trustees

JOB DESCRIPTION: Responsible for managing the charity’s finances, including risk management, cash management, and financial planning.

RESPONSIBILITIES:

1 Act as ex officio member of trustees and attend all appropriate meetings.

2 Keep records of income and expenditure using software approved by trustees.

3 Making payments using BACS system and other methods approved by trustees.

4 Ensuring all legal financial accounts bank etc are up to date.

5 Prepare financial forecasts and management accounts when required to support strategic planning and decision-making.

6 Prepare end of year accounts for independent audit and present such to AGM.

7 Keep donation spreadsheet up to date.

REPORTS TO: Chair of Management Committee and Trustees.

JOB DESCRIPTION: To lead on all PR aspect of the charity in line with the Social Media Policy.

RESPONSIBILITIES:

1 Coordinate all external press and media requirements for the charity,

2 To prepare all media and press releases.

3 Ensure all areas of web presence are up to date.

4 To ensure that volunteers are fully trained to represent the charity at external events.

5 To coordinate and supervise, as required, all additional PR volunteers.

REPORTS TO: Chair of management committee

JOB DESCRIPTION: To ensure the smooth scheduling of transport.

RESPONSIBILITIES:

1 To ensure coordinator cover on a weekly basis.

2 Report any resource issues to chair.

3 To ensure the coordinator group is represented at management committee.

4 To ensure new coordinators are properly trained in accordance with the Coordinator’s Handbook.

5 To report any issues both positive and negative to the chair

6 To liaise with treatment providers to re arrange appointments as necessary.

7 One person on a rotating schedule to represent the co-ordinators management committee

REPORTS TO: Vice chair of management committee

JOB DESCRIPTION: To provide feedback to the charity from the drivers.

RESPONSIBILITIES:

1 To ensure that any problems are reported to the vice chair.

2 Report any driver concerns are logged and reported.

3 To report any positive feedback.

REPORTS TO:   Vice Chair

JOB DESCRIPTION: To lead on and manage all fundraising activities for the charity.

RESPONSIBILITIES:

1 To coordinate all fundraising activities and to ensure the information is disseminated.

2 To advise the management committee on the viability of fundraising events.

3 To make sure that events are:

• Prioritised
• Organised
• Resourced appropriately.

4 To compile a database of and to ensure there are enough volunteers to staff fundraising events.

5 To liaise with PR coordinator for publicising events and presentation of donations.

6 To source donations for raffles etc.

7 To co-ordinate collecting tins – placement of tins and collecting full tins.

8 To coordinate the assistant fundraisers.

9 To liaise with the treasure on banking of all donations.

10 To liaise with the secretary to ensure that Thank You letters are written when appropriate.

REPORTS TO: Chair of management committee

JOB DESCRIPTION: To act as point of contact for clients.

RESPONSIBILITIES:

1 In close consultation with clients advise the charity on development of adjunct service.

2 Take forward any concerns related to treatment to Northern Cancer Voices

3 Meet and liaise with external providers to ensure they meet the threshold for public liability etc.

4 To liaise with the PR Co-ordinator to promote our services.

5 Signpost clients to external support services

6 Ensure appropriate information is available at 8 Tweed Street

7 To produce information pack for new clients.

REPORTS TO:  Vice chair of management committee

JOB DESCRIPTION: To ensure that the cars and 8 Tweed Street are working smoothly

RESPONSIBILITIES:

1 In conjunction with the Fleet manager to ensure the cars are in good working order

2 In conjunction with the Buildings manager to ensure that 8 Tweed Street is in peak condition.

3 To report any concerns with the cars or building to the Vice Chair

4 In conjunction with the Vice Chair to arrange all necessary repairs to the cars or building

5 To advise management committee when new cars are to be ordered.

6 To sign off that any work is completed to a satisfactory standard.

REPORTS TO:  Vice chair of management committee